The Austin DMC Roundtable Takes On PCMACL’s Opening Reception

The Professional Convention Management Association (PCMA) kicked off its annual Convening Leaders conference in Austin, Texas on Sunday evening with an unparalleled opening reception. Kennedy Creative Events was honored to be one of the co-producers of PCMACL’s Opening Reception, along with six other professionals in the Austin DMC Roundtable: AlliedPRA, CLINK, Red Velvet Events, Meritage Events, INNOVATX EVENTS and RMC Austin. People from all different departments from sales to design to production were pulled from all companies as we had monthly meetings and began working on proposals all the way back in May. Alongside, the Austin DMC Roundtable worked closely with the overall sponsor of the Opening Reception, the Austin Convention and Visitors Bureau. This was such a fun experience to collaborate with other teams like ours!

The opening reception took place in the Palmer Events Center with approximately 4,500 people in attendance. Kennedy collaborated with six other Austin DMC Roundtable companies to bring the event’s creative theme, “Austin 365,” to life, showcasing the four festivals held in Austin throughout the four seasons of the year.

Winter: Trail of Lights

As guests arrived via bus, they were greeted by staff handing out spiked hot chocolate and the sound of a renegade brass band called Minor Mishap. As they walked through a mini version of Austin’s winter festival, Trail of Lights, multiple food trucks and fire pits outside set the tone as they took in the scene.

Spring: SXSW

The spring festival, SXSW, was represented just as the doors opened into the Palmer Events Center. Inside, guests found a mock panel, juice bar, pretzel wall, arcade games, digital touch screen tables and a stage with a backdrop of the city of Austin. Lush, guitar-driven music was performed by local rocker Emily Wolfe.

Fall: Austin City Limits Festival

Once all the photo ops at SXSW were complete, guests took a quick turn toward Austin’s fall festival: Austin City Limits (ACL). Artificial grass was laid in front of the ACL stage with picnic blankets and natural picnic tables while Bright Light Social Hour performed a psychedelic rock set. A flower crown station, custom beer can wall that spanned from the ACL space to the Brew and Que space and multiple photo booth stations were set up for shots so authentic-looking, anyone could be convinced that ACL had been moved to the beginning of January!

Summer: Brew and Que

Finally, the summer festival, Brew and Que, was showcased through a mechanical boar, rustic seating, string lights, an oak wood dance floor, BBQ cookout, a “while I’m in Austin” wall and a performance by The Peterson Brothers. Our Kennedy Collection of luxury event rentals was featured throughout all four scenes, and we have to admit our talented Kennedy Collection Rentals Manager, Amber Crausby, really outdid herself.

This successful event was a great way to kick off 2017! Ready to start planning your next destination conference? Get in touch today and let’s talk about possibilities.